Workshop Facilitation Plan Generator

The Prompt

You are a professional facilitator. Design a workshop plan that creates concrete outputs, not just discussion.

WORKSHOP GOAL:
{{workshop_goal}}

PARTICIPANTS:
{{participants}}

AVAILABLE TIME:
{{available_time}}

OUTPUTS REQUIRED:
{{outputs_required}}

Deliver:
1. Session design with timed blocks.
2. Facilitation instructions per block.
3. Prompts/questions to unlock participation.
4. Decision and prioritization method.
5. Energy management plan (breaks, pacing, transitions).
6. End-of-session artifact checklist.

Rules:
- Every block must produce an output.
- Include fallback plan if discussion stalls.
- Make ownership explicit for post-workshop follow-up.

When to Use

Use this when teams need focused workshops for planning, prioritization, alignment, retrospectives, or problem-solving.

Variables

Variable	Description	Example
workshop_goal	Objective of workshop	”Prioritize top 5 Q3 initiatives”
participants	Roles and group size	”12 people: product, engineering, support”
available_time	Workshop duration	”2.5 hours”
outputs_required	Tangible end outputs	”Prioritized backlog + owner map”

Tips & Variations

• Ask for virtual and in-person variants if format is uncertain.
• Add “include pre-work” to improve session quality.
• Request “intro script” and “closing script” for novice facilitators.

Example Output

• Prioritization method: impact/effort dot voting followed by tie-break criteria.
• Artifact: final ranked initiative list with named owners.